What Equipment Is Needed To Start An Event Planning Business?

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What Equipment Is Needed To Start An Event Planning Business?

Have you always considered starting an event, but are not sure how to go about it? Well, this article will help point you in the right direction when it comes to finding the resources that you need to make all the difference when it comes to event planning and business. We are going to be considering a number of event planning equipment that you need to launch your event program.

Event Equipment Rental

We are going to be considering some of the event equipment rentals that you may consider when it comes to launching your own event program.

The event planning business is an industry that is growing on a daily basis. As an entrepreneur, you need to organize yourself in order to bring your idea into reality. Some of the tools needed can be within your house and this is one of the reasons starting an event planning business is cost-effective.

Gathering the following tools is one way of getting organized and ready to launch your business:

  • Cell phone

Your phone is a very important tool to help you run the business. You need to reach out to your prospective customers and discuss any arising change within the timeline.

When purchasing a phone, consider the battery life in that it will not disappoint you in the middle of the discussion. The phone is one of the equipments that is rated to be the best when interacting with your clients.


  • Laptop

This is a considered tool over the desktop because event planning businesses are mostly mobile businesses. However, you need a lighter laptop with a good protective bag to maintain the condition of your machine. Your laptop should be well updated with current windows as well as with a long-life battery.

Since your office is mobile make sure your laptop has the following; event diagraming, event element customization, contact lists, guest tracking, floor plan layouts, special requests, notes, To-dos, and a shareable calendar.


  • Business cards

You never know when you will meet people who may need an event planner. So having a two- by three-inch pieces of business cards is very important. You can also distribute these cards during networking meetings. This means whenever you go your cards should be.


  • High-speed internet

Your programming software for event planning requires a high speed of internet. In this case, you will need to consider fast and reliable routers and WIFI. To achieve this talk to other small business owners to help you determine the best internet provider within your locality.


  • Car

This is an essential tool especially if you stay away from the city. This is because you need to meet with your clients within the agreed time. Having a car will help you scout venues and search for show-stopping décor for the next activity.


  • Printer

Some clients will always prefer having a hard copy of event floorplans and photos of your inspiration. This way you will need a printer in your office to produce these documents.


  • Tablet

This is an additional tool to use when you do not need a laptop. This is a tool that you can carry with you while attending meetings. You can order a customized tablet that is branded with your company’s name.


  • Camera

As the business grows, you will need a high-quality camera to give you the best shots. To achieve this you will need a DSLR (digital single-lens reflex) camera. Remember you need event portfolio photos, event website photos, event website videos, and a backup whenever your photographer is late.


  • Office

Some of your clients may want to visit you at your office and you need a well-furnished place with décor. This reflects the image of what you do as an event planner. You can place some eye-catching photography arts near seating places to attract your visitors.


  • Refreshments

F&B is one of the keys to attracting and making customers happy and willing to visit again. So you can have the following at your office; a coffee maker, water dispenser, some snacks, plates, glasses, and mugs.


  • Inspiration wall or board

This is the wall where you do some designing for your next event. You may consider a chalkboard wall paint or magnet boards for picture attachment.

If you are dealing with several events then you have to differentiate them by writing names above each design with chalk.


  • File box

Make sure you have see-through plastic bankers to help when you run out of supply. For easy transport consider the one with a handle that closes securely (carry-all).


  • Name tags or badges

These are the badges you will need to attach to guests’ shirts as they arrive at the venue. These include stickers and plastic name tag holders with pins.


  • Permanent markers

You need to keep a permanent marker in a bold way by using black color and other few colors. This will help you grab more attention from your guests.


  • Mini sewing machine

You need to put things organized without a delay. On the other hand, you can purchase a pre-made sewing kit that contains a thread, needles, needle thread, fabric tape, and a small pair of scissors.


  • A first-aid kit

You can buy one in all kits at any of the drug stores within your locality. Make sure your kit has the following; antiseptic wipes, adhesive bandages for every type of the skin, tweezers, ace bandages, safety scissors, and instant cold packs.


  • Makeup kit

You need a makeup kit for emergency as a backup. This is because your guests may have forgotten their faves at home and require a touch-up.

In this kit, you need to have enough stock of eye shadow palettes which are in neutral shades, and concealers for types of skin like light, medium, or dark skin colors. Also include a few types of lipsticks and glosses.

For some reason keep cotton balls, cotton swabs, tissues, and sanitary towels in a section of your kit.


  • AV tool

This an equipment that can be hired, however, you may consider owning one to help you offer catch box tossable microphones to a given event. This motivates participants in another way.


  • Cords covers

You will need the cord when setting a certain podium. This will guide you to choose between extension cords or floor cords. A flexible cord cover will help you covers some extra wires making the podium look neat.


  • Backup chargers

Finally, as an event planner, you need to be creative by getting several multi-chargers and having them plugged into wall outlets.

This is to avoid a situation your phone battery is at a low percentage and you need to use it. This way you and your guests will be on the safer side in case of such an emergency.






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